The complete platform for therapy clinic management
From treatment plans and goal tracking to session scheduling, attendance, and lead capture — TheraOpt brings your entire clinic operations into one unified dashboard.
Everything your therapy clinic needs
Treatment plans, scheduling, clinical notes, lead management, attendance, and reporting — built for therapy workflows.
Treatment Plans & Goals
Create structured plans with goals and measurable objectives linked to diagnoses and therapy types. Track progress from start to achievement.
Session Scheduling
Day, week, month, and team calendar views. Create sessions individually or in bulk with recurring templates and smart therapist-therapy matching.
Patient & Therapist Profiles
Patient records with diagnoses, guardian info, and required therapies. Therapist profiles with specializations and qualifications. Bulk CSV import.
Clinical Notes
Session-level notes with progress ratings and next-session plans. Notes link to treatment goals for a connected clinical record.
Lead Capture & Pipeline
Capture inquiries from your website, Facebook, Google Sheets, and WhatsApp. Track leads through a Kanban pipeline from inquiry to enrollment.
Dashboard & Reports
Real-time stats on sessions, attendance, therapist utilization, and lead conversion. Quick overview of what matters most.
Multi-Branch Support
Manage multiple locations under one organization. Branch-level data with organization-wide dashboards and reporting.
Attendance Tracking
Session and daily staff attendance via QR code, biometric devices, or manual entry. Tracks check-in/out times with automatic late detection.
Flexible attendance, your way
Track session attendance for patients and daily check-ins for staff — with the method that works best for your clinic.
QR Code
Display a QR code at your reception desk. Patients and staff scan to check in and check out — simple and contactless.
Biometric Devices
Connect fingerprint or face recognition devices. Attendance data syncs automatically — no manual entry needed.
Manual Entry
Admins and therapists can mark attendance manually, including past dates. Every change is logged for accountability.
Built for how therapy clinics actually work
Multiple therapy types per patient, therapist specializations, treatment plans with goal hierarchies, and flexible attendance — TheraOpt handles it all.
See it in actionGoal-based treatment tracking
Structured treatment plans with goals and objectives linked to diagnoses and therapy types. Track progress at every level.
Built-in goal template library
Pre-loaded goal templates organized by category. Create org-specific templates tied to your diagnoses and therapy types.
Session reminders & notifications
Automated reminders for upcoming sessions keep patients and therapists informed and reduce missed appointments.
Role-based access
Admins, therapists, and patients each see only what they need. Therapists manage their own patients and sessions.
Patient login & access
Patients get their own login to view sessions, attendance history, and stay connected with their therapy schedule.
Lead capture from multiple channels
Auto-capture leads from website forms, Facebook, Google Sheets, and WhatsApp. Track them through a pipeline to enrollment.
Multiple attendance methods
QR scanning, biometric devices, or manual entry. Session attendance and daily staff check-ins tracked separately.
Grows with you
Start with one branch and add more as you expand. Bulk import for quick onboarding of patients and therapists.
Up and running in minutes
Getting started with TheraOpt is straightforward. Here's how your clinic goes live.
Set Up Your Organization
Create your organization, add branches, configure therapy types, diagnoses, and attendance preferences.
Onboard Your Team
Add therapists with their specializations and qualifications. Enroll patients with diagnoses, required therapies, and guardian details. Use bulk CSV import to get started fast.
Schedule & Create Plans
Schedule sessions with calendar views. Create treatment plans with goals from the built-in template library. Set up QR or biometric attendance at reception.
Track & Grow
Monitor attendance, track goal progress, capture leads from your website and social channels, and expand to new branches — all within the same platform.
Who is TheraOpt for?
Every role in your clinic gets a tailored experience.
Clinic Owners & Directors
Unified view of all branches, therapists, patients, and leads. Real-time dashboards and reports.
- Multi-branch management
- Lead pipeline tracking
- Therapist utilization overview
- Organization-wide analytics
Therapists
Dedicated workspace with your daily schedule, patients, clinical notes, and treatment plan goals.
- Personal session calendar
- Clinical note entry
- Goal progress tracking
- Assigned patient list
Admin & Operations
Manage scheduling, patient onboarding, attendance setup, and lead inquiries efficiently.
- Bulk session scheduling
- Patient & therapist CSV import
- Attendance device setup
- Lead integration management
Let's discuss how TheraOpt fits your clinic
Every clinic works differently. Connect with us and we'll walk you through how our treatment plans, scheduling, and attendance flows can simplify your daily operations.
Connect with Us
Tell us about your clinic and we'll show you how TheraOpt can help streamline your operations.